Taking minutes at board meetings is crucial to keep a record of what the board has accomplished. Minutes should include details of the discussions and decisions along with action items and resolutions that have been adopted look at this web-site.
A board secretary should take minutes accurately and impartially. To protect the organization against any potential litigation even if the board is discussing controversial topics that require a neutral and factual report is vital.
Draft minutes of meetings should be circulated to all directors for review and correction before being approved by the chair. A second draft that has been approved by the chair, can be distributed to directors who wish to do any follow-up before finalizing the minutes.
It is crucial to include the attendance at the meeting of each director, as well any other attendees who attend but do not take part in the decision-making process. This ensures that any disagreements or comments aren’t overlooked or forgotten.
Note the order in which a particular agenda item was discussed. This will make it easier for an upcoming meeting to follow-up on any changes.
It is important that you bring all the necessary items to the meeting as you will be the only person responsible for taking notes. You should bring pen, notebook, power cable, and a pen. In addition it is recommended to have a backup device in the event that your primary device fails or your pen isn’t working.
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